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Coordinator, Communications
Entertainment & Media Industry Company
Universal City, CA, United States
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About Us
Company is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. Company owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. Company’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Role Purpose
•The Coordinator is responsible for covering all administrative duties for the Vice President of Communications for the USA and Syfy Program Communications team. In addition, the Coordinator will be responsible for the operational administration and office management for the West Coast Communications team.
Responsibilities
•Cover the desk for the Vice President of communications (phones, calendar/scheduling, preparing reports, booking travel, etc.)
•Research and coordinate daily press clips for afternoon clip report
•Work with the east coast coordinate to research and coordinate daily press clips for the AM clip reports
•Prepare internal and external distributions and correspondence
•Gather and prepare the weekly communications reports for both the Sr. team and the programming team
•Reconcile purchasing cards, executive travel, and expense reports
•Reconcile invoices for the programming team
•Track and file departmental invoices/accounting for the programming team
•Work with the east coast coordinator to prepare programming team calendars
•Office administrative duties for the west coast communications office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, etc.)
•Support west coast press team on series campaigns as needed
•Work and facilitate press events including semi-annual press tours, Award Shows, specials and events, town halls
Qualifications/Requirements
Basic Qualifications
•Bachelor's degree
•Minimum 1 year public relations experience, including internships or a degree in communications
•The ability to work in a fast paced environment
•Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)
•Organized and able to meet tight deadlines
Eligibility Requirements
•Interested candidate must submit a resume/CV through Company website to be considered
•Willingness to travel and work unanticipated overtime/nights and weekends with short notice
•Must be willing to work in Los Angeles
•Must be willing to submit to a background investigation
•Must have unrestricted work authorization to work in the United States
Desired Characteristics
•Experience coordinating multiple assignments and projects
•Highly resourceful, a problem solver, with strong communication skills
•Excellent writing skills with attention to detail
•Ability to exercise a high level of discretion in handling confidential and sensitive information
•Excellent interpersonal skills
•Individual needs to be able to work both independently and with a team
•Ability to juggle and meet numerous deadlines
•Proactive master multi-tasker
•Exhibit strong external and internal communication skills
•Superior organization
•Hard worker with the desire to learn television communications