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Primary Function of Organizational Unit
The Department of Physics is currently composed of forty tenure/tenure-track faculty who perform creative, highly visible research in fundamental and applied science. Our faculty blend fundamental physics and applications, theory and experiment, and integrate research and innovative teaching to create a vibrant intellectual atmosphere within a welcoming and collegiate environment.
For more information on the Department of Physics, please visit our website: Company website/
Essential Job Duties
The Contracts and Grants Specialist is responsible for the financial management of grant accounts in the Department and provides advanced technical support to Pls with pre- and post-award administration including no-cost extensions, re-budgets, budget justifications, summer salary, salary release and all compliance issues within the University, Federal Government, and Agency guidelines.
The Contracts and Grants Specialist reports directly to the Business Officer, but provides reports to the Department Head and works directly with faculty to manage the sponsor projects portfolio of the department. The department operates in the College of Sciences.
Inclusiveness and diversity are critical to the success of the College of Sciences and the University. The selected candidate will be expected to foster an environment that is supportive and welcoming of all groups.
Perform general administrative support duties as needed including coverage support for ½-day per week for faculty in Partners II/III.
Duties while at PII/PIII and in Riddick Hall include answering phones, distribution of mail and packages, coordinating coffee/tea/cookies at colloquium and seminars, and support with external events hosted by the department, as needed.
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Departmental Required Skills
Experience with budget oversight of contracts & grants.
Previous financial management experience and the ability to effectively manage budget and related financial matters.
Thorough knowledge of established governmental budgeting practices and procedures.
Experience managing and reconciling grants accounts.
Knowledge of the following systems, PeopleSoft Financial system, PeopleSoft HR system, WOLF Reports, Labor Reports, Payroll Distribution Reports, PINS, RADAR, and the ePAR system, OR other grant management programs.
Excellent written and oral communication skills.
Microsoft Office experience, specifically Word and Excel.
GoogleApps, or similar software.
Preferred Experience, Skills, Training/Education
Bachelor’s degree in accounting, finance or related field
Previous financial management experience and the ability to effectively manage budget and related financial matters
Knowledge of University Spending guidelines and research administration (pre and post award).
Knowledge of and experience in university accounting and reporting.
Experience working with NIH and NSF sponsored projects.
Certified Research Administrator (CRA)
Applicants should be prepared with a current resume, cover letter, and contact information for at least three references.
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Company is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or ___@___(apply_to_show_email). Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at Company website or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
Company participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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