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Company is one of the world’s leading investment firms. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our asset management businesses, with $571 billion in assets under management, include investment vehicles focused on private equity, real estate, public debt and equity, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at Company website. Follow Company on Twitter @Company.
Company Alternative Asset Management (BAAM®) manages approximately $81 billion across a diversified set of businesses, including a customized portfolio solutions business, a special situations platform, a business that purchases GP stakes in alternative asset managers, an open-ended mutual fund platform, and an emerging manager seeding business. BAAM invests across a variety of asset classes and strategies to create solutions for its investors. Through its sharp focus on clients’ goals, a rigorous due-diligence process and access to Company’s global insights, BAAM strives to generate attractive risk-adjusted returns across market cycles while mitigating downside risk during stressed market environments.
The Administrative Assistant role entails providing support to a team of professionals in BAAM (Hedge Fund Group).
The responsibilities include:
Managing very busy calendars; including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Answering calls and act as gatekeeper
Acting as back-up support for other senior professionals
Plan domestic and international roadshows; including coordinating extensive travel arrangements including flights, visas/passports/green cards, cars, hotels, and other reservations
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering in visitor’s system
Completion of detailed expense and out of pocket reports including tracking receipts and project codes
Tracking and processing invoices; ensure invoices go through outlined internal approval procedures
Entering and maintaining contacts in Outlook
Assist in coordinating quarterly and semi-annual investor calls as well as our annual investor conference
Maintaining and organizing files
Working on various ad-hoc projects
At least 5 years of administrative experience – preferably within a financial services organization
Thrives in a high pressure environment
Strong communication skills
Highly organized and proactive with strong attention to detail
Team player – positive, energetic, enthusiastic, and personable
Ability to multi-task and prioritize completing tasks and meeting deadlines
Perform duties with the highest level of confidentiality, and integrity
Experience with coordinating travel arrangements
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
Familiarity with Concur is preferred
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
The Company Group and its affiliates provide equal employment opportunity to all qualified employees and applicants for employment regardless of race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.
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