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This position reports to the Deputy Director for Operations, Exhibitions, and Design (Deputy Director), and on a daily basis works closely under the supervision of the Manager of Exhibitions/Chief Preparator (Manager). The Associate Manager of Exhibitions is a critical part of the team responsible for the planning, development, installation, and maintenance of all of the Museum’s changing and ongoing exhibitions and installations, and related special projects and events, as well as the Museum’s traveling exhibitions. While managing the schedule, budget, and personnel required for each project is critical, this position must also be keenly aware of issues regarding quality of execution, and assure the outcome of projects meets the Museum’s very high standards.
Working with the Deputy Director and Manager to maintain exhibition schedules and budgets. Coordinates all practical arrangements for each exhibition, including agreements, development of exhibition floor plans and elevations, sourcing and acquiring estimates, acquisition and maintenance of supplies including any AV equipment or other digitally based assets, and travel and accommodation of exhibition partners.
Working closely with the Manager to assist with the daily maintenance of all exhibitions, and in the planning and implementation of any exhibition updates.
Overseeing the daily management of the Museum’s traveling exhibitions, including daily correspondence and requests from hosting venues, as well as promotions and future bookings, and coordinating the installation and de-installation at hosting venues. Works alongside the Museum’s Collections team to confirm all transport, temporary storage, and all other activities are realized on time and on budget.
Working closely with the Director of Curatorial Affairs, and the curatorial team, for each project as required, with a focus on maintaining accurate documents required by various stakeholders, and ensuring all standards are being upheld.
Working in support of the Registrar, as required, on arrangements for shipping and any conservation, framing, or other object preparation required for exhibition.
Working in support of the Assistant for Graphic Design and Production for the production of exhibition-related graphics and publications.
Ensuring that the production of all exhibition related texts, from the initial press release to all exhibition content, are executed to Museum standards and on schedule.
Ensuring that other relevant staff members are informed of specific needs and activities required, and that all museum staff are properly informed of relevant activities happening during exhibition development, installation, opening events, and de-installation at the end of the exhibition’s run, and that the Museum’s exhibition schedule is always up-to-date.
Liaising with external partners, artists, and curators as required for each project.
Liaising with publicity and marketing individuals for all exhibitions and online publications.
Managing the production of reports, presentations, and proposals, as required for funding requests, and for the management of funds already allocated, when and as required.
Managing logistics of special projects, including one-time, or one weekend, events or special installations.
Education, Experience, and Qualifications Required:
Undergraduate degree and a minimum of 5 years experience in a related field
Excellent interpersonal skills with ability to collaborate in a team context, and to simultaneously manage multiple projects with individual set schedules.
Ability to work irregular schedules, including weekends, evenings and holidays when required, for exhibition installations or other exhibition-related activities and events.
Knowledge of relevant software, such as such as InDesign, Photoshop, Illustrator, After Effects, Word, Excel, Power Point, and Acrobat.
Experience, or familiarity with, AV production processes, as well as specification, application, and installation of related equipment.
Experience with software such as CAD (Vectorworks), Flash, and HTML a plus.
Physical Demands & Work Environment:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
The employee must be comfortable climbing different types of ladders, at varying heights, and using other types of lift equipment (such as a hydraulic Genie Lift) for the installation and/or maintenance of artifacts and installations, as well as the maintenance of lighting and AV systems (often housed in ceiling areas), in the Museum’s galleries.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
The Museum of the Moving Image is an Equal Opportunity Employer does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.
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