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Assistant, Administrative Services
Entertainment & Media Industry Company
Trevose, PA, United States
Job Details - this job has expired, please see similar jobs below
Job Summary:
Responsible for acting as personal and confidential administrative
support to high-level management and his/her staff. Contacts Company
personnel at all levels of the organization to gather information to
prepare reports. Maintains knowledge of corporate activities to assist
in policy, procedure, and administrative matters. Performs
responsibilities in such a way as to project the appropriate
professional image of the company.
Core Responsibilities:
• Screens telephone calls, visitors, letters; answers routine questions
and furnishes information. Helps the executive prioritize meetings,
events, and appearances/engagements so as to make the most efficient use
of his/her time.
• Coordinates and schedules internal meeting and presentations; gathers
and prepares necessary materials and/or equipment.
• Assures the planning and coordination of the executive's calendar of
events, schedules appointments, and prepares detailed itineraries
complete with travel accommodations, etc.
• Assures the maintenance of the travel and expense account and records,
including form preparation and figure reconciliation.
• Displays a strong knowledge of desktop tools such as the Microsoft
Suite of Office products and electronic mail systems.
• Regular, consistent and punctual attendance. Must be able to work
nights and weekends, variable schedule(s) and overtime as necessary.
• Other duties and responsibilities as assigned.
Job Specification:
• High School or Equivalent
• Generally requires 7+ years related experience
Company is an EOE/Veterans/Disabled/LGBT employer