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This position's primary responsibility is to provide administrative assistance to the key executives at a professional level. Along with the key functions listed below, each position will be expected to uphold the value that Company places on simply being nice when servicing our co-workers and clients. Key functions include, but are not limited to, the following: Prepare reports, memos, letters and other documents using word processing, spreadsheet, database or presentation software. Answer telephone calls and direct callers to appropriate parties or take messages. Conduct research, compile data and prepare reports and papers for consideration and presentation by executives, committees and boards of directors. Read and analyze incoming memos and reports to determine their significance and plan their distribution. Perform general office duties, such as receiving visitors and ordering supplies. File, maintain and retrieve corporate documents, records, policies and reports. Open, sort and distribute incoming correspondence, including faxes and email. Schedule and coordinate conference calls, meetings and travel. Coordinate various Company activities. Provide assistance to other administrative departments as appropriate.
Position requires a High School diploma or approved equivalent. Candidates must possess excellent organizational and verbal/written communication skills. Must be able to work independently; make sound decisions, and demonstrate a high level of flexibility, diplomacy, and neatness. Applicant must be well versed in composing all types of business correspondence and be fluent in the use of proper English grammar, sentence structure, composition, spelling, and punctuation. Computer proficiency with basic applications (e.g., Word and Excel) and a minimum keyboarding speed of 60-70 wpm is required. Must have a valid Arizona state driver's license and be insurable under the Company policy. Administrative experience at the executive level is desired. Experience providing support to multiple managers also preferred.
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