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Administrative Assistant, MAT Leave Replacement
Entertainment & Media Industry Company
Halifax, , Canada
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Company is a truly Canadian company with over 136 years of success. We are defined by the passion of our team members and their belief in our company’s vast potential.
To ensure we continue to be recognized as Canada’s leading communications company, we’re committed to finding and developing the next generation of leaders. This means creating best-in-class career and development opportunities for our employees.
If you’re passionate, driven and find yourself seeking interesting work, new challenges and continuous learning opportunities, then we want you to join our team.
The Company Mobility team offers a full range of wireless products and services for residential and business customers, including the largest selection of superphones on the fastest and most advanced network technology.
Position Description:
The Sales team is looking for a professional and discreet Administrative Assistant who is determined to see results, has general administrative skills and is looking to work in a fast-paced and challenging environment to support two Divisional Leaders and their Teams. The assistant will provide administrative and technical support while respecting the confidentiality of the information. This includes producing a variety of documents, writing correspondence, reviewing and prioritizing materials, managing employee records, and managing schedules.
Job Duties/Accountabilities:
• Providing administrative assistance to two Directors and management staff
• Managing and prioritize the Director’s calendar and set up of meetings
• Reading superior's messages and mail to establish response priorities
• Handling expense account for Directors
• Arranging / coordinating travel arrangements
• Coordinating weekly meetings for Directors and immediate managers including agenda, logistics, follow-ups and action items and take minutes
• Planning, organizing and coordinating internal meetings
• Processing inquiries and liaising with various departments and internal/external customers
• Maintaining the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
• Ordering office supplies as well as handling phone and workstation requirements
• Preparing presentations, documents and other reports as needed as well as coordinating reports required by Director.
• Vacation tracking for Directors
• Handle invoice payments
• Make travel and hotel arrangements
• Managing special projects as required during the year
• Managing sponsorship requests received for Company Mobility
• Managing and distributing tickets for sport and cultural events associated with Company
Critical Qualifications/Competencies:
• Initiative and ability to work with minimum supervision
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
• Knowledgeable in APSS, Ariba and HR SAP System
• Ability to operate effectively under pressure
• Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discreet
• Highly developed sense of professionalism and ethics
Bilingualism is an asset (English and French)
Additional Information:
Position Type: Management
Job Location: Canada : Nova Scotia : Halifax
Application Deadline: 01/26/2017
Please apply directly online to be considered for this role. Applications through email will not be accepted.
Company is committed to fostering an inclusive, equitable, and accessible environment where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and where every team member has the opportunity to reach their full potential.
Created: Canada, NS, Halifax