This job has expired, please see additional jobs below
Administrative Assistant
Entertainment & Media Industry Company
Universal City, CA, United States
Job Details - this job has expired, please see similar jobs below
About Us
Company is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. Company owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. Company’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
Provide comprehensive administrative support for the Senior Vice President of Animation Production and Vice President of Animation Production through day-to-day office duties and to provide support for animated series television and non-theatrical movie production.
Job Duties
General office duties – Manage busy executive calendars and schedule meetings. Manage incoming/outgoing calls, maintain emails and perform general correspondence.
Liaison between department executives and agents/managers, other studio departments, and production personnel. Screen and process requests when necessary on behalf of executives. Coordinate cast and crew screenings.
Maintain departmental development and production files. Process and store overflow files with Company Studios Central File system, and production elements (dailies, tape, DVD, CD, etc.) with Company Studios Film Vault. Build and maintain Production Binders
Process and track invoices for development personnel and vendors. Ensure timely and accurate processing and payment.
Prepare and process executives’ expense reports using the Concur program.
Handle/schedule all travel including appointments.
Assist Creative by performing internet research when necessary. Monitor trade publications and other outlets for relevant news/happenings.
Perform other duties and/or special projects as assigned.
Qualifications/Requirements
Basic Qualifications:
Experienced:
Minimum 3+ years' experience working for a television or movie development executive or equivalent work experience.
Strong working knowledge and interest in the basics of film making. Animation, story development and writing, and children’s entertainment experience and interest a plus.
Strong computer skills. Particularly Windows XP (Word, Excel, Outlook and PowerPoint); IMDb Pro and Baseline. Photoshop experience a plus.
Bachelor’s degree is a plus; equivalent combination of experience and education will be considered.
Self-Starter:
Ability to anticipate what is needed to make an office run more smoothly including improving processes and reports
Strong problem solver and resourceful
Excels at keeping the office organized including filing and managing file storage.
Team Player:
Interested in learning about all aspects of animation development and production.
Excels at managing office priorities in a dynamic work environment.
Does thorough and detailed work.
Strong communicator. Strong listener, speaker, and writer.
Fosters mutually supportive relationships co-workers and others.
Able to handle information with strict discretion and confidentiality
Additional Job Requirements
Interested candidates must submit a resume/CV online to be considered
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics
Desired Qualifications
Knowledge of animation resources, directories, major players/companies
Knowledge of the animation business