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ACCOUNTS PAYABLE LEAD
WHAT IS THE OPPORTUNITY?
This role will act as the Team Lead for the Accounts Payable Department. Will assist the Accounts Payable Supervisor with various tasks such as the training and cross-training of staff and contacting Branch/Department Managers or Operations Officers to discuss and resolve discrepancies in the items submitted to the Accounts Payable Department for payment. This role will be the reviewer and approver of all accounts payable invoice vouchers, process daily Pay Cycle, run all daily payment reports, and fill out and submit daily funding tickets.
This is a great opportunity to grow your career with a stable and expanding organization as a member of City National's Finance team. This group records, analyzes, reports and optimizes to maintain the bank's financial health, while following principles and legislation to ensure we're doing what's right.
WHAT WILL YOU DO?
Assists the Accounts Payable Supervisor with delegating assignments and monitoring workflow. Assists staff in resolving problems and answering questions.
Assists with the training and cross-training of staff.
Reviews invoices for proper approval. Assists with contacting Branch/Department Managers or Operations Officers to discuss and resolve discrepancies in the items submitted to the Accounts Payable Department for payment (i.e., original invoice, missing documentation, etc.). Researches questionable invoices for possible duplicate payment by reviewing Accounts Payable files and computer reports for previous payment made by the Bank.
Reviews and approves AP vouchers in system. Ensures all data entry is correct before accounts payable checks, ACH, E-Pay are generated in payment of the items and information is processed to the Bank's General Ledger.
Prepares monthly reports of all donations and due payments made by Company (i.e., organization membership fees, charitable organizations).
Oversees daily reconciliation for the AP System Cash Clearing and Liability Suspense GL accounts. Prepares monthly balance sheet reconciliations in Cadency Certification (account reconciliation system).
Reviews and inputs data for annual 1099-MISC forms to be sent to vendors/payees.
Assist with 1042-S information gathering process
Assist with escheatment information gathering process
Assists with Non-Resident Independent Contractor Tax and State EDD New Vendor Records reports for submission to the State.
Processes cash receipts and reimbursements.
Performs other related duties within the department as required.
Researches and resolves questionable invoices and discrepancies in items submitted for payment. Ensures all items are paid promptly.
Performs duties under general direction. Performance is reviewed for adherence to Bank standards.
Impact: Errors or negligence by colleague could result in improper reporting of account balances, incorrect generation of payments, or duplicate payment by the Bank, causing possible financial/legal liability to the Bank.
WHAT DO YOU NEED TO SUCCEED
Minimum 5 years of accounts payable experience with increasing levels of responsibilities
Minimum 5 years of experience with most parts of the full cycle accounts payable process
Skills and Knowledge
*To be considered for this position you must meet at least these basic qualifications
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
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